[Regulations for Japanese Neural Network Society]
(Established on January 1, 2003)
(Partial Amendment on September 20, 2006)
(Partial Amendment on September 30, 2010)
Chapter 1. General Provisions
Article 1. The Society shall be called the “Japanese Neural Network Society” (hereinafter the “Society”).
Article 2. The Secretariat of the Society shall be located in Fuzzy Logic Systems Institute at: 820-0067 680-41 Kawazu, Iizuka-shi, Fukuoka
Chapter 2. Purpose and Business
Article 3. The purpose of the Society is to conduct research in science and technologies concerning neural networks and the exchange of knowledge, and thereby to contribute to the promotion of science and technologies.
Article 4. In order to achieve the purpose as set forth in Article 3, the Society shall carry out the following activities:
(1) Holding of regular conferences, specialized study meetings, lectures, discussions, study visits, seminars, and committees
(2) Publication of the Society bulletin and academic books
(3) Collaborative activities with the International Neural Network Society and the European Neural Network Society, and activities as a member of the Asia Pacific Neural Network Assembly
(4) Communications and cooperative activities with related academic societies in Japan and overseas
(5) Encouragement of research and commendation of research results
(6) Investigation and research of science and technologies in the Society’s subject field
(7) Any other business necessary for achieving the Society’s purpose
Article 5. Business Year
The Society’s business year shall be the period from January 1 through December 31 of each year.
Chapter 3. Member
Article 6. Categories of Members of the Society shall be as follows.
(1) Regular Member
An individual who has expertise in neural networks and agrees with the purpose of the Society
(2) Student Member
A student of a university or an equivalent institute who agrees with the purpose of the Society
(3) Support Member
A corporation, organization, or individual that agrees with the purpose of the Society and supports its business
(4) Honorary Member
A person who has achieved special results in the Society’s subject field and who was recommended by a resolution of the Board of Directors
Article 7. A Member shall have the rights provided for in these Regulations and various rules of the Japanese Neural Network Society.
Article 8. A Member shall pay the Membership Fee in advance in accordance with the rules separately determined.
Article 9. A person who wants to be a Regular Member, a Student Member, or a Support Member shall make an application in the prescribed form with the Admission Fee and the Membership Fee separately determined.
A Student Member who wants to subscribe to the English journal shall make an application with the Membership Fee and the Subscription Fee for the English journal.
Article 10. If an application was made under Article 9, the Society’s president (hereinafter the “President”) shall certify the qualification of Membership and shall promptly notify the application of the result and obtain approval at the next Board of Directors’ meeting.
2. Rules for admission and change in the category of Member shall be separately determined.
Article 11. Admission Fees, Membership Fees, and English journal subscription fees already paid shall not be returned for any reason whatsoever.
Article 12. A Member of the Society shall lose membership in the following events:
(2) Declaration of incompetency or quasi-incompetency
(3) Death, declaration of disappearance, or dissolution of the organization
Article 13. If a Member of the Society intends to withdraw, the person shall submit to the Secretariat of the Society the withdrawal application in e-mail, or in writing, giving the membership number, name, and the desired date of withdrawal.
Article 14. If a Member of the Society engages in any of the activities listed in the paragraphs (1) and (2) of Article 14, immediately following, the Member may be expelled by a resolution of the Board of Directors.
(1) The Member does not pay Membership Fees and/or the English journal subscription fees by the due date.
(2) The Member impairs the honor of the Society or commits any act prejudicial to the interests of the Society.
Chapter 4. Officers and their Duties
Article 15. The following officers shall be appointed in the Society:
(1) Director(s) (the number shall be determined in the “Rules for Election of Directors and Inspectors”)
(2) Inspector(s) (the number shall be determined in the “Rules for Election of Directors and Inspectors”)
(3) Specially appointed Director
(4) Adviser(s) (the number shall be determined in the “Rules for Advisers”)
Article 16. Directors and Inspectors shall be determined by election of Regular Members from among Regular Members. The election method shall be determined in the “Rules for Election of Directors and Inspectors.”
2. The President shall be appointed by the Board of directors from among the Directors.
3. The Society’s Vice President (hereinafter the “Vice President”) shall be nominated by the President from among the Directors and approved by the Board of Directors.
Article 17. The specially appointed Director shall be nominated by the President and approved by the Board of Directors.
Article 18. The President shall preside over the business of the Society and represent the Society.
2. The Vice President shall assist the President and if the President cannot perform the duties of that office due to accidents or equivalent events or if the President is absent, the Vice President will perform the duties of the President, but only certain of the President’s duties as predetermined by the President.
3. The Director(s) shall organize the Board of Directors and adopt resolutions on and carry out the matters other than those recognized to be under the authority of the general meeting of the Society, in addition to those provided for herein.
4. The inspector(s) shall perform the duties listed in the Civil Code, Article 59.
5. The specially appointed Director shall perform the duties delegated by the President.
6. The adviser(s) shall give advice to the President as appropriate.
Article 19. A certain number of the Officers in the following year shall be elected from the Officers in the present year, and the rest shall be elected from among Regular Members in accordance with the “Rules for Election of Directors and Inspectors” separately determined.
Article 20. The term of Officers other than the specially appointed Director and Advisers shall be as follows:
The term of the President and the Vice President shall be one term of two (2) years, and the President and the Vice President shall be replaced simultaneously. The President and Vice President may not be reappointed.
2. The term of an Officer shall be one term of two (2) years, and reappointment shall be provided for in the “Rules for Election of Directors and Inspectors.”
3. Notwithstanding Article 19, paragraph 2, the Vice President shall remain Director during the term under Article 19, paragraph 1.
4. If a vacancy arises among the Directors and inspectors, a successor shall be nominated by the President and approved by the Board of Directors.
5. The term of an Officer who was elected as a substitute shall be the remaining term of the predecessor.
6. Replacements of the President, Vice President, Directors, and Inspectors shall be made at the first Board of Directors’ meeting in the new business year.
Article 21. The President may establish necessary committees with a resolution of the Board of Directors.
2. The President may delegate the chairperson of various committees under the preceding paragraph and the head of the holding regular conference and any other committees.
3. The Rules of Committees shall be separately determined by a resolution of the Board of Directors.
Article 22. The chairperson of various committees established in the Society may attend the Board of Directors’ meetings and express their opinions.
Chapter 5. Meeting
Article 23. The Board of Directors’ meeting shall be convened by the President as appropriate; provided, however, that if more than 1/3 of the present directors request an extraordinary board of directors’ meeting, the President shall convene an extraordinary board of directors’ meeting.
2. The chairperson of the Board of Directors’ meeting shall be the President or a Director nominated by the President.
Article 24. The Board of Directors may not start proceedings and adopt resolutions unless a majority of the current Directors are present; provided, however, that a Director who showed her or his intention to vote at the proceeding in writing or by power of attorney shall be deemed to be present.
2. The proceedings of the Board of Directors shall be decided by a majority of the Directors present, except as otherwise provided for herein. In case of tie vote, the chairperson shall decide.
Article 25. An ordinary general meeting shall be convened by the President once a year during the Regular Conference.
2. An extraordinary general meeting shall be convened by a resolution of the Board of Directors.
Article 26. If the President is requested to convene the general meeting by more than 1/5 of all the Regular Members with the matters to be discussed at the meeting stated, the President shall convene the extraordinary general meeting without delay.
Article 27. The chairperson of the general meeting shall be the Director nominated by the President.
Members shall be notified in writing, or through publication in the Society bulletin, of the convening of the general meeting at least fourteen (14) days in advance, describing the matters to be discussed, and the date and place of the meeting.
Article 29. The following matters shall be approved by the ordinary general meeting upon submission:
1. Matters concerning the business plan and budget of revenues and expenditures
2. Matters concerning the business report and closing of revenues and expenditures
3. Matters concerning the property list and balance sheet
4. Any other matters deemed necessary by the Board of Directors
Article 30. Participants in general meetings may not start proceedings and/or adopt resolutions unless more than 1/5 of the total Regular Members are present; provided, however, that a Member who showed her or his intention to vote or be present at the proceeding in writing or by power of attorney shall be deemed to be present.
Article 31. Proceedings of the general meeting shall be decided by a majority of the regular members present, except as otherwise provided for herein. In case of a tie vote, the chairperson shall decide.
Article 32. A summary of the proceedings of the general meetings and resolution matters shall be provided to Members.
Article 33. For the proceedings of the general meetings and the Board of Directors’ meetings, minutes shall be prepared, and the President and more than one representative of the attendees shall retain them and obtain the approval of them at the following Board of Directors’ meeting.
Chapter 6. Assets and Accounting
Article 34. Assets of the Society shall be as follows:
1. Properties in the list of properties in Exhibit, which existed when the Society was established
2. Admission Fees and Membership Fees
3. Revenues from business
4. Fruits from funds
6. Other revenues
Article 35. The assets of the Society shall be divided into Fundamental Properties and Operating Properties.
2. Fundamental Properties are comprised of the assets set forth in Fundamental Properties and assets to be incorporated into Fundamental Properties in the future, from the list of properties in Exhibit.
3. Operating Properties shall be assets other than Fundamental Properties.
4. Donations designated as such by the donor shall be used as designated.
Article 36. The assets of the Society shall be managed by the President and the Director in charge of Finance and Accounting. Cashing out of Fundamental Properties shall be used for the purchase of assured securities, invested in fixed amount postal savings, in an investment trust or investment bank, or in a time deposit according to a resolution of the Board of Directors.
Article 37. Fundamental Properties shall not be consumed or offered for security ; provided, however, that if there is a compelling reason for performing business of the Society, part of the Fundamental Properties may be disposed of or offered for security according to a resolution of the Board of Directors.
Article 38. Expenses required for performance of business of the Society shall be appropriated by such Operating Properties as Admission Fees, Membership Fees, revenues from business, and returns on assets.
Article 39. The business plan and budget of revenues and expenditures of the Society shall be developed by the President and the Director in charge of Finance and Accounting prior to the commencement of every fiscal year and obtain a resolution of the Board of Directors. The same shall apply to the amendment of the business plan and/or the budget of revenues and expenditures.
Article 40. The closing of revenues and expenditures of the Society shall be prepared by the President and the Director in charge of Finance and Accounting after the end of every fiscal year and shall obtain the approval of the Board of Directors and the general meeting, where they shall be submitted with the list of properties, the balance sheet, business report, and the status of changes in the list of Members and the opinions of Inspectors.
Article 41. If any new obligation is to be assumed or any new rights are to be waived other than those provided for in the budget of revenues and expenditures, resolutions of the Board of Directors and general meeting shall be obtained.
Article 42. If the Society intends to borrow funds, a resolution of the Board of Directors shall be obtained, except for short-term borrowing to be redeemed by the revenues in the current fiscal year.
Article 43. The fiscal year of the Society shall commence every year as of January 1, and end as of December 31 of the same year.
Chapter 7. Amendment of the Regulations and Dissolution
Article 44. The Regulations may not be amended unless more than 2/3 of a majority of the total number of Regular Members are present and cast votes for amendment at the meeting after a resolution adopted at the Board of Directors’ meeting by more than 2/3 of the Directors present.
Article 45. Dissolution of the Society shall be determined by more than 2/3 of the Regular Members who cast votes for amendment after a resolution adopted at the Board of Directors’ meeting by more than 2/3 of the Directors present.
Article 46. The residual properties in connection with dissolution of the Society shall be donated to a public corporation or organization having a similar purpose as the Society upon a resolution adopted by more than 2/3 of the Regular Members present at the general meeting after a resolution adopted at the Board of Directors’ meeting by more than 2/3 of the Directors present.
Chapter. 8 Auxiliary Rules
Article 47. The provisions for enforcement of the Regulations shall be separately determined with a resolution of the Board of Directors.
Article 48. The following documents and books shall be kept at the office of the Society, except if documents and books in lieu of them are kept as allowed under the laws:
1) The Regulations of the Society
2) List of Members
3) List of Officers and other Staff
4) List of Properties
5) Assets Ledger and Liabilities Ledger
6) Books and vouchers for revenues and expenditures
7) Documents on the proceedings of the Board of Directors’ meetings and general meetings
8) General Affairs Journal
9) Any other necessary documents and books
2. The documents and books under the preceding paragraph shall be retained permanently; provided, however, that the books and documents under item 4, item 5, item 6, and item 7 of the preceding paragraph shall be retained for a period exceeding ten (10) years, and the documents and books under item 8 and item 9 of the preceding paragraph shall be retained for a period exceeding one (1) year.
The Regulations of the Society shall be in effect as of January 1, 2003.